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STATUTES

TITLE I - GENERAL DISPOSITIONS

Article 1
 
An association is founded, which is denominated "ASSOCIATION EDBT". The association has its seat in ... [Text removed from original to preserve privacy . Webmaster edbt.org].
 
Article 2
 
The association is non-political and does not have any intended use of profit. It makes as its object to promote and favour in Europe the progress and study of the technology and applications concerning the databases. To this end the association will be able to:
 
Article 3
 
Always to reach the proper objective the association can promote the institution of a meeting having an international character that is called .International Convention Extending Data Base Technology.. But the association cannot charge itself with organising the convention, what must thus be carried out by natural persons or corporations, in comparison to whom/which the association will maintain the fullest independence. The association will instead occupy itself . also by means of the right own associates . with the obliged scientific aspects at the to-be-provided, to-be-required convention, also at the scientific directorate.
 
Article 4
 
In order to carry out the appropriate purpose the association will take care of the initial assets made available by the founding members, and also of the voluntary contributions meanwhile effected by the other associates or other corporations interested in the activities of the association.
 
Article 5
 
The organs of the association are:
  • a) assembly of the associates;
  • b) the Managing Board.

TITLE II . THE ASSOCIATES

Article 6
 
The natural persons of the association and the juridical persons, who due to their work activity or study are interested in the activities of the association itself, can participate.
The admission to the association at the proposal of the Managing Board will be decided at the discretional procedure of the assembly of the associates. In particular those, who will have covered the positions of General Chairperson, Program Committee Chairperson, Organisation Committee Chairperson in the international convention EDBT, will be invited by the Managing Board to make available their experiences at the end of the meeting by becoming members of the association, if they should not yet have been such associates.
 
Article 7
 
The associate who intends to resign from the association must here give notice in writing. The associate can further be excluded upon decision of the meeting, for grave reasons either because of missing participation at the fixed meetings acc. to what is in the meaning of art. 8 for four subsequent years or for missing participation in the association.s activities.

TITLE III . MEETING OF THE ASSOCIATES

Article 8
 
The statutory/ordinary meeting of the associates convoked upon deliberate resolution of the Managing Board not less than twenty days before the date fixed for the session reconvenes in the locality to be indicated in the memorandum of convocation, at least once a year, to provide and to deliberate about the financial reporting, about the state of assets and all other arguments of general character entered to the order of the day by initiative of the Managing Board, otherwise upon request of at least five associates.
The meeting will stipulate the criteria, to which the executive committee must adhere in promoting the scientific activity of the association and moreover the convention EDBT concerning art. 3. The date and agenda of the meeting are communicated to the associates by registered letter or whatever other means, which the Managing Board will deem to consider appropriate.
 
Article 9
 
All associates are authorised to intervene in the meeting; each one of the associates will be able to represent one or more other associates provided he is furnished with regular instruction in writing. For the legal convocation of the meeting and for the validity of the resolutions the support operation of at least 50% of the registered associates is required. In lack of the legal number in the second convocation the meeting is valid with any number of associates being present or represented. The date of this session will be fixed in the same notification of convocation as of the first one.
The Managing Board can admit the vote for concurrence on determined arguments to the order of the day and on the election of the corporate charges/positions.
Two associates nominated by the chairman when opening the assembly will execute the recount of the cast ballots.
 
Article 10
 
The meeting makes resolutions by a majority of votes of the associates present or represented by means of regular delegation in writing issued to the other associate.
The vote for concurrence must arrive at least on the day before the meeting and will be contained in the count of the associates who are present at the end of the legal establishment of the meeting.
 
Article 11
 
The assembly/meeting elects from the associates who are present a chairman and a secretary at the beginning of each session. The secretary provides to draw up the minutes of the resolutions of the assembly. The minutes must be signed by the chairman of the assembly, by the secretary and by the polling clerks, if here the voting is done.
 
Article 12
 
Extraordinary and ordinary meetings can be convoked by deliberation of the Managing Board or upon demand of such associates who do represent not less than the tenth part of the inscribed ones.
 
Article 13
 
The members assembled in the meeting can modify the present statute, but cannot modify the purposes of the association as fixed by the preceding articles 2 and 3. For the validity of the resolutions, as of the preceding passage . no matter whether in the first or second convocation . the presence of at least half of the associates and favourable vote of three fifths of the present, cast or represented votes is required.

TITLE IV . THE MANAGING BOARD

Article 14
 
The Managing Board is nominated by the meeting and is composed of not less than three members, the number of the members of the Managing Board will be determined by the assembly itself. For the first time the determination of the number of the members and their assignment will be effected in the constituting act.
The Managing Board endures in office for four years. In case of dismissal of councillors before expiry of the mandate the Managing Board will provide for their substitution by co-option.
The councillors so nominated remain in office until the successive orderly meeting. If for some reason the number of councillors is reduced to less than two thirds, the whole Managing Board must be renewed. The office of councillor is gratuitous.
 
Article 15
 
The Managing Board is endowed with every power to decide on initiatives to be assumed and the criteria to be followed for the pursuit and attention of the purposes of the association and for its management and ordinary and extraordinary administration. In particular the board:
 
Article 16
 
The Managing Board nominates from among their members a chairman who stays in office for the whole period of the council. This meeting takes place whenever this is necessary, by initiative of the chairman or at least a quarter of the board members.
 
Article 17
 
The resolutions of the Managing Board are taken by the majority of votes of the councillors who are present. In case of a parity of votes that of the chairman has prevalence.
The decisions of the meeting are valid, if at least two thirds of the councillors take part at the meeting.
 
Article 18
 
The signature and legal representation of the association as against any judicial and administrative authority and as against third persons are conferred to the chairman of the Managing Board.
By statute all powers necessary for the bank activities and financial activities of the association - as there exist at exemplified and not exhaustive title . are attributed to the chairman, the opening and closing of current bank accounts, stock deposit, the faculty of operating also through cheques on same accounts, effecting payments and drawings within the limits of the conceded entrusted documents, collection of sums of any title, issuance of receipts and actuating in general all that would be necessary for the economic and financial management of the association, nothing excluded nor excepted.

TITLE V . FINAL PROVISIONS

Article 19
 
All charges are gratuitous.
 
Article 20
 
The duration of the association is an unlimited period of time.
 
Article 21
 
In case of dissolution of the association after deduction of the charges for managing the association and the liabilities the residual assets will be appropriated in favour of cultural initiatives and research indicated by the Managing Board
 
Article 22
 
The association can at any time request the acknowledgment only, if all lawful obligations are observed.
 
Article 23
 
For all that has not been provided expressly, reference is made to the dispositions of the substantive law.
 
JOACHIM WOLFGANG SCHMIDT
MICHELE MISSIKOFF
STEFANO MARIO SALVATORE CERI
LIVIO COLIZZI NOTARY
Official translation of the Italian original document . Webmaster edbt.org